Transfer of Ownership of Real Property

Update the tax declaration to the new owner after a sale, donation, or inheritance.

Municipal Assessor’s Office From the official municipal checklist

Requirements checklist

Tick each item as you get it ready.

0 of 9 ticked

Letter request of the owner or authorized representativeWhere to get it: Client
- A representative needs a notarized Special Power of Attorney
Mode of conveyance: one certified true copy and one photocopyWhere to get it: Register of Deeds
- Deed of Sale
- Deed of Donation
- Extrajudicial Settlement
Original or Transfer Certificate of Title: one certified true copy and one photocopyWhere to get it: Register of Deeds
Certificate Authorizing Registration (CAR): one original or certified true copy, and one photocopyWhere to get it: BIR
Updated Real Property Tax official receipt (original)Where to get it: Municipal Treasurer’s Office
Real Property Tax ClearanceWhere to get it: Municipal Treasurer’s Office
Transfer Tax official receipt: original, or a certified true copyWhere to get it: Provincial Treasurer’s Office or Register of Deeds
Approved Subdivision Map: two copies (sepia, or blueprint if not available)Where to get it: DENR
Valid ID with pictureWhere to get it: Client

For inheritance, disputes, or unusual cases, consider getting legal assistance so the transfer is done correctly.

1
Prepare the documents on the checklist.
2
Pay the transfer tax. The amount depends on the property’s value or selling price.
3
Get the Certificate Authorizing Registration (CAR) from the BIR, confirming the taxes on the transaction are paid.
4
Have the Deed of Sale or Deed of Donation notarized.
5
Register the transfer with the Register of Deeds and pay its registration fees.
6
Submit the documents to the Municipal Assessor’s Office, online or in person, to update the tax declaration.